Rules of the Appleby Magna Allotment Society
1. Name: The name of the Association shall be the Appleby Magna Allotment Society
2. Objectives: The objects of the association shall be:
(i) To promote the interests of all members in the gardening activities and to take joint action for the benefits of members.
(ii) To conduct negotiations with the parish council and local authority for the use of gardening land.
(iii) To take action to protect members against damage, trespass and theft by obtaining insurance through the NASALG
(iv) Co-operating with other gardening associations and environmental organisations in matters of mutual interest.
(v) To ensure allotment plots and surrounding area are maintained in line with provisions laid down by the Parish Council
3. Membership: The Association shall consist of such persons whose applications for membership are approved by the Committee.
Membership of The National Society of Allotment and Leisure Gardeners Ltd shall be applied for and it shall be a condition of membership to agree to pay such annual affiliation contributions as may from time to time be prescribed.
If a member wishes to give up their plot voluntarily then they should ensure such plot is left in a clean and tidy condition
4. Subscription: Every member shall pay on entry into the Association an annual subscription renewable in January in each year.
5. Arrears: Any member who is 30 days in arrears with his subscription shall be held to have ceased to be a member, unless explanation in writing is given to the Committee of extenuating circumstances.
6. Officers: The Officers of the Association shall be a Chairperson, a Secretary, and a Treasurer. They shall be elected at each Annual General Meeting. Retiring Officers shall be eligible for re-election. They shall be ex-officio members of the Committee.
7. Committee: The affairs of the Association shall be conducted by a Committee of Management of not less than 5 members.
The Committee shall retire at the Annual General Meeting but shall be eligible for re-election. Casual vacancies shall be filled by the Committee and the members so appointed shall hold office until the next Annual General Meeting. A quorum shall be 5 members (including Chairperson, Secretary or delegated member)
8. General Meetings: The Annual General Meeting shall be held at such time as the Committee or a General Meeting shall decide. Five members shall form a quorum.
At the meeting the audited accounts and Secretary's Report shall be submitted and the Officers and Committee for the ensuing year elected.
Special General Meetings shall be called upon the requisition in writing to the Secretary of at least ten members.
9. Bank Account: The Committee shall open a banking account in the name of the Association and all monies received from any source on behalf of the Association shall be paid into such account. Two authorised signatories shall sign all cheques.
10. Auditors: Two auditors shall be appointed, who are not members of the Committee, to audit the accounts and report thereon to the Annual General Meeting.